Finance & accounting
Double-entry ledgers, bank reconciliation, fixed assets, cost centres, multi-currency and year-end closing.
The platform
One platform. Every process.
Every module shares one database, so a sale updates stock, accounts and tax in the same moment, and every figure can be traced back to its source document.
Sales & point of sale
Quotations to invoices, fast POS counters, price lists, credit control, returns and e-invoicing.
Purchasing & procurement
Requests, RFQs with side-by-side comparison, purchase orders, approvals and supplier performance.
Inventory & supply chain
Multi-warehouse stock, batches and serials, re-order planning, landed cost and transfers.
Manufacturing
Multi-level bills of materials, work orders, production entries, scrap and costing.
HR, attendance & payroll
Employees, attendance, leave and payroll with statutory deductions and bank advice.
Work management
Inbox, tasks, recurring tasks, jobs, time logs and the team report.
Insight
Report builder, dashboards, scheduled reports, threshold alerts and the live activity feed.
- 1Quotation
- 2Sales Order
- 3Delivery
- 4Invoice
- 5Payment
In detail
Everything you run, in one place.
A closer look at what each module covers. Every record links back to its source document, and every change is audited.
Finance & accounting
- Double-entry general ledger with cost centres and dimensions
- Bank reconciliation, cheques and post-dated cheques
- Fixed assets with depreciation schedules
- Multi-currency documents with exchange gain and loss
- Budgets, year-end closing and complete financial statements
- Tax rates configured per item and company
Sales & point of sale
- Quotation → sales order → delivery → invoice → payment
- Fast POS counters with barcodes, returns and counter closing
- Price lists, discounts and credit limits
- Bilingual print formats for invoices and delivery notes
- Customer statements and collections
Purchasing & procurement
- Purchase requests with budget checks
- RFQs with side-by-side supplier comparison
- Approval workflows with limits and quorums
- Landed cost on receipts
- Supplier performance reports
Inventory & supply chain
- Multiple warehouses and bins
- Batches, serial numbers and expiry dates
- Re-order levels and planning
- Stock transfers between branches
- Valuation by FIFO or moving average
Manufacturing
- Multi-level bills of materials
- Work orders, production entries and scrap
- Quality steps and yield
- Production costing rolled into stock value
HR, attendance & payroll
- Employee records and documents
- Attendance, shifts and leave
- Payroll with statutory deductions
- Bank advice and payslips
Work management
- Personal inbox for approvals and tasks
- Recurring tasks and jobs
- Time logs
- Team report with overdue counts
Insight
- Report builder with columns, filters, totals and charts
- Dashboards by role
- Scheduled reports by e-mail
- Threshold alerts and the live activity feed
Real-time insight
See the whole business. As it happens.
Dashboards, reports and team views turn every transaction into decisions, on a desktop or a phone.
Qila ERP · DashboardLiveIllustrative screen. Figures are examples.
Dashboards
Number cards and charts of any record, with filters, by role.
Report builder
Columns, filters, totals and charts, grouped by financial year, quarter or month.
Scheduled reports & alerts
Reports emailed on a schedule, and alerts when a threshold is crossed.
Inbox & tasks
Approvals, workflow steps and tasks in one place for each person.
Team report
Who has what open, with overdue counts, before work slips.
Activity & audit
A live feed of what changed, and a tamper-evident trail behind it.
Governance & global reach
Control, built in. Business, without borders.
Approvals, permissions and an unalterable audit trail keep every transaction under control, while the same platform runs in Arabic or English, in any currency, across companies and branches.
Governance and control
- Approval workflows with limits, quorums and escalation
- Segregation-of-duties checks on every role
- Submitted documents locked; changes by cancel and amend
- Hash-chained audit trail, verified on a schedule
- Tax rates configured per item and company
- Compliance calendar with reminders for every due date
- Year-end closing and complete financial statements
Ready for the region
- Multi-currency documents with exchange gain and loss
- Arabic interface with full right-to-left layout
- Each person chooses their own language
- Bilingual print formats for invoices and documents
- Multi-company and multi-branch in one installation
- REST API and signed webhooks for integration
Every change recorded. Every figure traceable. Your auditors see exactly who did what, when, and what it was before.
FAQ
Questions, answered.
Does Qila support Arabic and other currencies?
Yes. Qila has a full Arabic right-to-left interface, each person chooses their own language, print formats can be bilingual, and documents can be raised in all major currencies with exchange gain and loss.
Can I run several companies?
Yes. Multiple companies and branches run in one installation.
Does Qila work on phones and tablets?
Yes. Qila runs in the web browser, so it works on desktops, tablets and phones. Dashboards, reports and inbox approvals are designed to be used on a phone.
Can Qila send invoices and reminders by e-mail or WhatsApp?
Yes. Automation rules can e-mail documents as PDFs and send notifications by e-mail or WhatsApp. WhatsApp messages use your WhatsApp Business account, charged by Meta per message.
Does Qila have an API?
Yes. Qila has a REST API and signed webhooks for integrating with your website, e-commerce, banking or other systems.
How does Qila handle tax?
Tax rates are configured per item and company, and tax is posted with every transaction. India GST returns, e-invoice and TDS data are built in. For other countries’ e-invoicing mandates, ask our team about the current status for your country.
Can I design my own invoice and print formats?
Yes. The Designer builds print formats without code — with your logo, layout and fields, in English, Arabic or both on the same page.
Do I need a developer to change forms?
No. The Designer, Workflows and Automation are no-code. Every change is held as a draft, previewed, reviewed and audited before it goes live.
Let’s talk
Build your fortress.
See Qila working with your own processes. Book a personalised demonstration with our team.